Procurement Tender for Office Renovation

12 June 2025

Purchased by: United Taiwan Bank

Subject of Tender: The interior architecture design and subsequent fitting-out and renovation works of the new office, located at SQUARE DE MEEÛS 38/40 ,1000 BRUSSELS

Service Content:

(1) Office Space Design and Planning:

  1. Analysis: Conduct a preliminary on-site inspection to assess the condition of structural elements (walls, floors, ceilings), utility systems (electricity, water), HVAC, lighting, and fire safety systems.

  2. Interior Design: The layout must include four private offices (for the General Manager, Compliance Officer, Trading Room, and Telex Room), an open-plan workspace for 16 employees, one server room, two meeting rooms (for at least 12 and 6 people, respectively), one archive room, and one pantry.

  3. Construction Drawings: Upon finalizing the floor plan, integrate the layout with power, security, and acoustic systems to produce detailed construction drawings.

  4. Project Coordination and Post-Construction Follow-Up: Support the Bank in monitoring construction progress and budget control, and provide as-built drawings upon project completion for recordkeeping.

(2) Interior Fit-Out Works:

  1. Flooring: Raised floors with flat-woven carpet in work areas; pantry to have either wood flooring or linoleum; no raised flooring in the server room to accommodate equipment racks.

  2. Partitions: Use of single-pane glass and lightweight partitions for office areas; installation of acoustic panels in the server room.

  3. Ceilings: As the landlord has already completed ceiling and basic HVAC installations, only adjustments for partitioning are required.

  4. Painting: General wall painting.

  5. Plumbing and Electrical Works: Includes connection to the water supply, electrical system setup, network and telephone cabling, and lighting installation.

  6. Insurance: Includes professional and commercial liability insurance, contractor liability insurance, and construction all-risk insurance by the contractor.

  7. Others: Installation of Bank signage and final site cleaning upon project completion.

  8. Office Furniture Procurement and Installation (see Attachment 2): Includes purchase, delivery, and installation of desks, chairs, conference tables, storage units, etc. Breakdown by area is as follows:

    • General Manager, Compliance Officer, Trading Room: 1 particleboard/laminate desk, 3 office chairs, and 1 storage cabinet per office.

    • Large Meeting Room: 1 conference table (for 12 persons) and 12 office chairs.

    • Small Meeting Room: 1 round table (for 6 persons) and 6 office chairs.

    • Telex Room: 1 standard desk and 1 office chair.

    • Archive Room: 3 tall storage cabinets.

    • Open Workspace: 16 desk and chair sets, and 4 low storage cabinets.

    • Pantry: 1 long table (for 8 persons), 2 round tables (for 3 persons each), 8 round stools, and 6 dining chairs.

    • Server Room: Server racks will be procured under a separate core system procurement project, and thus are not included in this scope.

Qualification: The provider needs to be compliant with relevant building regulations of the Brussels-Capital Region as well as internal rules and regulations of ESPACE MEEUS.

Deadline for tender submission:  17:00, 27/06/2025